Workflow Automation Services

We build custom systems that replace manual work. Every project is scoped to your specific workflow. No one-size-fits-all packages.

Intake & Lead Handling Systems

Capture leads from any source, route them to the right place, and trigger follow-up sequences automatically. No more leads slipping through or slow responses.

Common Automations:

  • Form submission → database/CRM entry → email/SMS follow-up
  • Lead scoring and routing based on criteria
  • Appointment booking with calendar sync
  • Multi-channel intake (website, email, phone) unified
Typical Outcome:

Faster response times, no missed leads, and a clear view of your pipeline.

Typical build: 1-2 weeks

Start with the Audit
Lead intake automation workflow

Ops & Admin Workflow Replacement

Replace the copy/paste, manual entry, and tool-hopping that eats your day. We connect your systems and automate the handoffs.

Common Automations:

  • Invoice/estimate data extraction into spreadsheets or accounting tools
  • Project handoffs between team members with task creation
  • Document generation from templates
  • Multi-step approval workflows with notifications
Typical Outcome:

Fewer errors, less admin time, and clean handoffs between steps.

Typical build: 2-3 weeks

Start with the Audit
Operations automation with connected systems

Customer Support & Knowledge Assistants

Deploy AI-powered assistants that handle common questions, triage requests, and escalate to humans when needed. Reduce inbox overload.

Common Automations:

  • AI chatbot trained on your FAQs and documentation
  • Email triage with tagging, prioritization, and draft replies
  • Ticket routing based on request type
  • Knowledge base search with AI-powered answers
Typical Outcome:

Faster responses for customers, less repetitive work for your team.

Typical build: 2-4 weeks

Start with the Audit
AI-powered customer support automation

Reporting & Visibility

Stop spending hours gathering data for reports. We automate the collection, compilation, and delivery so you have visibility without the work.

Common Automations:

  • Scheduled reports pulled from multiple sources
  • Dashboards that update automatically
  • Alert notifications when metrics hit thresholds
  • Summary digests delivered to Slack, email, or SMS
Typical Outcome:

Always-current visibility into what matters, without manual data work.

Typical build: 1-2 weeks

Start with the Audit
Automated reporting dashboard

Custom Workflows

Got a process that doesnt fit a category? We build custom automations tailored to your exact workflow — no templates, no compromises.

Examples We've Built:

  • Multi-step approval workflows with conditional routing
  • Custom CRM pipelines connecting tools that dont natively integrate
  • AI-powered document processing and classification
  • Automated client onboarding sequences with intake forms
  • Cross-platform data sync between any combination of tools
Typical Outcome:

A workflow built exactly how your business operates — no workarounds, no manual steps left over.

Typical build: 1-4 weeks depending on complexity

Start with the Audit
Custom workflow automation connecting multiple tools

Early Client Pricing

We are selectively onboarding our first clients. Early adopters get direct access to the founder, priority support, and the lowest rates we will ever offer.

Start with a Free Audit

Our Guarantee

If the automation we build doesnt save you at least 5 hours per month, we will rebuild it or refund your retainer. No questions.

Pricing (Starting Ranges)

Most builds fall into one of these ranges. Final pricing depends on scope, systems involved, and reliability requirements.

Start with the Free Automation Audit. You'll receive a workflow map, build plan, and a firm quote range.

Starter

$500–$1,000
3–5 day build
  • Single workflow automation
  • Missed call text-back
  • Appointment reminders
  • Google review requests
  • 30 days support included
Get Started

Simple

$1,000–$2,500
1–2 week build
  • Lead intake + routing + follow-up
  • Form to database + notifications
  • Recurring reporting automation
  • Data entry replacement
  • 60 days support included
Get Started

AI-Assisted

$2,500–$6,000
2–4 week build
  • AI email triage + draft replies
  • AI document extraction
  • AI support assistant + escalation
  • AI-generated summaries
  • 90 days support included
Get Started

End-to-End

$6,000–$15,000+
4–6 week build
  • Multi-system workflow + monitoring
  • Full operations pipeline
  • Custom dashboards + alerts
  • Role-based routing + audit trails
  • Ongoing support available
Get Started

No fragile hacks. We design for reliability: clean handoffs, monitoring, and documentation.

What You Get

Every project includes documentation, training, and a clean handoff.

Documentation

Clear documentation of how your system works, what triggers what, and how to troubleshoot common issues.

Training

Walkthrough of your new system so you and your team know how to use it confidently.

Monitoring Option

Optional ongoing support to monitor your automations and fix issues before they become problems.

Ongoing Support

Automations break when tools change. Support keeps systems running and improving.

Monitor

$99
/month
  • Workflow monitoring
  • Error alerts
  • Minor fixes

Maintain

$149
/month
  • Everything in Monitor
  • Priority fixes
  • Small improvements monthly

Optimize

$499
/month
  • Everything in Maintain
  • New automations each month
  • Quarterly workflow review

Frequently Asked Questions

Common questions about working with Stromation.

Most simple automations take 1-2 weeks. AI-assisted and end-to-end projects take 2-4 weeks. We give you a timeline during the audit.
Not at all. We handle everything. You just need to explain your current process and we build the automation around it.
Every automation we build includes error handling, logging, and monitoring. If you're on a support plan, we fix issues proactively. If not, we're still available for one-off fixes.
Yes. We document everything and train your team. You own the system. If you want us to make changes, we're happy to help.
We're tool-agnostic. n8n, Python, custom APIs, and AI tools. Whatever fits your workflow best.
We hop on a call, map your workflow, identify what to automate, and give you a build plan with pricing. No commitment, no pressure.
Yes, we work remotely with clients worldwide.

Start with a Free Automation Audit

Get a workflow map, prioritized opportunities, and a build plan. No cost, no strings attached.

Request Your Audit