A controlled process, from audit to monitored launch.
No mystery, no black box. This is exactly what working with Stromation looks like, in order, with what we need from you at each step.
Lead Leak Audit · 20 minutes
A short call where we map how leads reach you, what happens when nobody answers, how fast web leads get responses, and what your current tools can support. You get an honest read on whether automation pays for itself in your business. From you: 20 minutes and honest answers.
System mapping
We document your phone system, website, calendar and CRM, and design the exact response flow: what the first text says, what questions get asked, when a human takes over, what lands in the CRM. You approve the design before anything is built. From you: access details and a yes or no on the design.
Implementation
We build the workflows against your real systems using encrypted credential storage. Every customer-facing message uses templates you approved. Nothing can send until testing is complete. From you: nothing, this part is ours.
Acceptance testing
Every path gets tested with safe data while you watch: normal leads, duplicates, opt-outs, failures, human handoffs, after-hours behavior. We fix anything that does not pass. The system goes live only when you sign off. From you: an hour to review the tests.
Team training
Your team learns the handoff points: where alerts arrive, how to take over a conversation, what the CRM records look like. It is deliberately simple, most teams need under an hour. From you: the people who will handle leads.
Launch
Workflows activate one at a time with a manual fallback standing by. We watch the first days closely and tune anything that needs it.
Monitoring and optimization
Permanent error monitoring alerts Stromation if anything fails. You get a weekly plain-English report: calls, responses, qualified leads, bookings, and anything needing attention. Agreed improvements roll out under change control.
How long it takes.
A standard Lead Recovery installation typically runs two to four weeks from audit to launch, depending on how quickly integration access and message approvals come back. We will give you a specific timeline at the audit based on your systems.
Start with the audit.
Twenty minutes to find out where your leads leak and what fixing it would take.
Book a 20-Minute Lead Leak Audit