Stop paying for leads that reach voicemail and disappear.
The Stromation Lead Recovery System answers every missed call and web lead in seconds, collects what your team needs, writes it to your CRM, and hands the conversation to a human the moment one is needed.
Watch a missed call get recovered.
This is an interactive walkthrough of the real conversation flow using a fictional business and simulated events. No real messages are sent.
1. Missed call detected
The phone system reports an unanswered call. The workflow verifies the event and checks it is not a duplicate.
2. Immediate branded response
Within seconds the caller gets a polite text that identifies your business and asks how to help.
3. Structured qualification
The conversation collects name, service need, location and urgency. Urgent or sensitive replies escalate to a person immediately.
4. CRM record created
A clean record lands in your CRM with the full summary. No duplicate contacts, no lost context.
5. Booking or human handoff
The lead gets a booking option where appropriate, and your team gets an alert with everything they need.
Built for service businesses that live on inbound calls.
Industry call data says barely half of callers to home-services businesses reach a live person, and almost nobody leaves a voicemail (Invoca, 2026). If your trucks are busy, this is the profile the system was built for.
- North Texas home-service company with roughly 2 to 25 employees
- Leads arrive by phone, website forms, ads or referrals
- Jobs are worth enough that one saved lead matters
- You use a phone system, calendar, spreadsheet, CRM or field-service app
- Someone on your team can approve messages and handle handoffs
- No consistent inbound lead volume to recover
- Medical, legal-emergency or heavily regulated intake
- Nobody available to take handoffs during business hours
- Expecting a fully autonomous AI receptionist with no human involvement
If that last one is you: we deliberately do not sell that. Controlled automation with human authority is the standard here.
The system components.
Instant text-back
Verified missed-call events trigger an approved, branded response within seconds. Duplicate events are detected and ignored. Opt-outs are honored immediately and permanently.
Structured intake
AI collects name, service need, location and urgency into a structured record. It cannot quote prices, make commitments or give safety advice. Low confidence or sensitive topics route to your team.
Clean records and scheduling
The system searches before creating contacts, prevents duplicates, attaches the conversation summary and source, and offers booking through your calendar where appropriate.
Error handling and reporting
Failures alert Stromation, not your customers. Leads fall back to a manual queue rather than vanishing. You get a weekly report of calls, responses, qualified leads and bookings.
From audit to live in a controlled sequence.
Lead Leak Audit and system mapping
We confirm your phone, website, CRM and calendar can support the integration, and design the exact flow with you.
Build and message approval
Workflows are built against your systems. You approve every customer-facing message template before anything can send.
Acceptance testing with safe data
Every path is tested: normal leads, duplicates, opt-outs, failures, handoffs. Nothing goes live until the tests pass with you watching.
Launch, training and monitoring
Your team learns the handoff points, the system goes live one workflow at a time, and monitoring stays on permanently.
Boring, documented, reversible. On purpose.
- Your account credentials stay in encrypted credential storage, never in workflow files or documents
- Each integration gets only the minimum access it needs
- Access is revocable by you at any time; offboarding includes credential rotation
- Business texting in the US requires carrier registration (A2P 10DLC). We handle the registration process with you before launch
- STOP and HELP keywords are processed immediately and permanently
- Consent and opt-out records are kept and honored across every workflow
Compliance settings are configured per customer and documented. Regulatory requirements are confirmed against current carrier and provider rules during implementation.
What it costs.
$1,000 setup + $500 per month
For the first three suitable businesses. Defined scope, one location, measured baseline and results, pilot rate locked for the pilot term. Half of setup due before implementation, the rest after acceptance testing.
From $2,500 setup + $750 per month
Available after pilot completion. Final quote depends on your systems and scope, set at the audit. Additional integrations and workflows are quoted separately.
Third-party usage costs, such as text messaging, telephony, hosting and AI processing, are billed separately at cost and estimated up front. Monthly service covers monitoring, support, reporting and minor changes. Full pricing breakdown.
Common questions.
How fast does the text-back actually go out?
What if a customer replies something the AI cannot handle?
Can we turn it off?
Does this work after hours?
What do you need from us?
Find out what missed calls cost you.
Book the 20-minute audit. We will look at your current setup and tell you honestly whether this system pays for itself in your business.
Book a 20-Minute Lead Leak Audit